Updated January 2026
Table of Contents
Board of Directors – Positions and Duties
Physical and Electronic Inventory
List of Projects to be Worked On
Mission and Vision Statements
Mission:
(From our bylaws: “The supreme purpose of Fairbanks Cycle Club shall be the preservation and development of the sport of bicycle racing, riding and touring in Alaska.”)
Vision:
Founding and Other Important documents
The following documents can be found on our website under “Documents.”
- Articles of Incorporation (1997)
- IRS 501c4 determination letter (1998)
- FCC IRS determination letter reinstatement (2025)
- EIN (Employer Identification Number) assignment letter (needed for IRS)
- FCC Bylaws
Financial Accounts
Wells Fargo Checking account ending in 1871
- Who currently can sign FCC checks
- President: Eric Troyer
- Vice President: Glenn Gambrell
- Treasurer: Myles Brady
- Minimum amounts as of October 2025:
- Average ledger balance: $1,000
- Minimum daily balance: $500
- If go below one of above: Standard monthly service fee: $10
- Who currently has debit cards on the account:
- Eric Troyer
Wells Fargo Savings account ending in 0626
- Minimum amounts as of October 2025:
- Average ledger balance: $1,000
- Minimum daily balance: $500
- If go below one of above: Standard monthly service fee: $10
PayPay account
- ID: paypal@fairbankscycleclub.org
- Who currently can sign onto the account
- President: Eric Troyer
- Vice President: Glenn Gambrell
- Treasurer: Myles Brady
Square account (for credit card transactions- mainly for Bike Swap)
Email:
Board of Directors Positions and Duties
President
- Meetings: Set the agenda, preside over the meetings
- Oversee all operations of the club
- Regularly check the club website and Facebook pages
- Ensure that State of Alaska Corporation paperwork is current
- Leads the board of directors in performing its duties and responsibilities
- Check the FCC mailbox weekly
- Keep FCC trailer registration updated
From our bylaws
- appoint all committees and have the power to remove a member of any committee as deemed necessary for the best interest of the club.
- have the power to cast the deciding vote in case of a tie.
Vice President
- Act as president when the president is unavailable or removed
Secretary
- Take minutes of the meetings
From our bylaws
- keep the records of the club, and conduct all official correspondence.
- take notes of all proceedings and keep true records of all business transacted at each meeting.
Treasurer
- Run the club financial accounts
- Keep any grants in separate accounts
- Give a financial report at each meeting
- From statements of financial accounts
- Make sure minimum amount is in checking account
- Ensure that IRS paperwork is filed (especially 990 form)
From our bylaws
- receive all monies and pay all bills properly approved by the club,
- keep a true and complete record of all receipts and expenditures, and
- keep a complete and accurate record of all club bank accounts and other club financial holdings.
Web Admin (written in our bylaws but not officially filled for some time)
- oversee the club website
At-large Members
- Attend meetings
- Vote as needed
Duties that need to be assigned:
- Monitor Wild Apricot account
- Check at least weekly to see if there are any membership applications that need to be approved.
- Almost all are approved automatically, but occasionally one needs a manual approval. Not sure why
- Check at least weekly to see if there are any membership applications that need to be approved.
Club Policies and Procedures
We don’t have a list yet, except the one below.
$100 maximum reimbursements for snacks (per season).
Need to determine if it’s per organized weekly ride, per leader, or what
State Corporation Paperwork
Several things need to be kept current with the Division of Corporations, Business and Professional Licensing
Website: https://www.commerce.alaska.gov/web/cbpl/Corporations.aspx
- Maintain a Registered Agent
- Must be a current officer(member?) of the board
- Board Membership
- Update official paperwork whenever there is a
- Change to the board membership
- A name change of any board members
- An address change for any board members
- Update official paperwork whenever there is a
- Biennial Report
- Due every other year
- Maintain a business license with the state
- Due at the beginning of every year
Internal Revenue Service
We need to file a Form 990 (either a 990, 990-EZ, or a 990-N).
From the IRS (https://www.irs.gov/instructions/i990#en_US_2021_publink11283jd0e554)
- Form 990-N.
- If an organization normally has gross receipts of $50,000 or less, it must submit Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations Not Required To File Form 990 or 990-EZ, if it chooses not to file Form 990 or Form 990-EZ (with exceptions described below for certain section 509(a)(3) supporting organizations and for certain organizations described in Section B, later). See Appendix B for a discussion of gross receipts.
- Form 990-EZ.
- If an organization has gross receipts less than $200,000 and total assets at the end of the tax year less than $500,000, it can choose to file Form 990-EZ, Short Form Return of Organization Exempt From Income Tax, instead of Form 990. See the Instructions for Form 990-EZ for more information. See the special rules below regarding section 501(c)(21) black lung trusts, controlling organizations under section 512(b)(13), and sponsoring organizations of donor advised funds.
Website info
Website address: https://www.fairbankscycleclub.org/
- Network Solutions: Domain name, web forwarding, expiration protection
- SiteGround: Web hosting and Site Scanner (security)
- https://www.siteground.com/
- See BoD Online Tools for more info about accessing the account
Webmaster: Rachael Kvapil with help by Don Kiely and Eric Troyer
USPS Box Office Box Info
P.O. Box 82136
Fairbanks, AK 99708
At Geist Post Office
755 Fairbanks St, Fairbanks, AK 99709
Manage box online HERE.
Keys held by:
- Eric Troyer (listed as owner)
- Glenn Gambrell
When there are changes to the board, especially the president, the club must submit a letter on club letterhead stating who is on the board. (For good measure, submit it with a printout from the Alaska State Division of Corporations "entity" page for the FCC that shows the board makeup.) Turn it in to a clerk at the Geist post office. Request that the president be named as owner of the box.
Physical and Electronic Inventory
Following is a list of accounts and property that is owned/rented by the FCC (updated Jan 2026)
Places real property is located:
| What | Where | Notes |
| U-Haul Storage unit (rented) | Offices: 209 College Rd, Fbx ,99701 (907) 459-0374Unit: EO7 | Keys: Eric Troyer, Glenn Gambrell, Chris Knott (former race director) |
| Material inside U-Haul storage unit | Above | See below |
| Misc race support materials | In shed near Goldstream Sports | See below |
| Wells Cargo utility trailer | Parked at Eric Troyer’s house (as of 10-2023) | See specs below |
| USPS Mailbox (rented) | 755 Fairbanks St, Fairbanks, AK 99709Geist and Fairbanks streets (#82136) | Keys: See USPS Box Info section above |
Wells Cargo trailer specs
- Two wheels (one spare)
- Enclosed, clean inside with plywood walls
- Dimension: 9‘10“ long by 5 feet high by 4‘10“ across
- Estimated weight empty: 1000 pounds
- License plate: 5866 RG
- VIN: 1WC200D19S4020106
- As of 10-2023 brake/taillights don’t appear to work
Calendars of Events
- Club calendar: Public calendar
- Organizational Calendar of Events: Dates the board needs to keep in mind while planning ahead.
Regular Expenses
The club has a number of recurring expenses that need to be take into account when determining how much money needs to be be raised each year through membership fees (and possibly other fees). See the Regular Expenses table HERE.
Board Transition
Whenever there is a change in board membership, there are a few things that need to be taken care of.
Board Manual
Make sure everyone gets a copy of this FCC Board Manual. (It is included in the fbx.cycle.club templates for board meeting emails.)
Wells Fargo Accounts
Departing members removed; new relevant board members added (president, vice president, treasurer)
- On accounts as of December 2025
- President: Eric Troyer
- Vice President: Glenn Gambrell
- Treasurer: Myles Brady
PayPal
Departing members removed; new relevant board members added (president, vice president, treasurer)
On account as of January 2026
- President: Eric Troyer
- Vice President: Glenn Gambrell
- Treasurer: Myles Brady
Keys
Departing members should return keys; relevant members should get them (president, vice president)
U-Haul Storage Unit
- Keys assigned to:
- See Inventory Chart above
USPS mailbox
- Keys assigned to:
- See USPS Box section above